Analyze labor hours
Overview
Quick report is a system that visualizes labor hour data on timesheets in real time.
- The graphed actual times are displayed in a color that is linked to the actual times on the input screen, so you can see at a glance which project, which task, when, and how much time was spent on it.
- By simply reviewing your work while entering the man-hours, you can identify overwork, waste, and inconsistency, and use them to make improvements.
There are two types of "Quick Reports" that can be used according to your purpose.
- Built-in report
- Outputs data using pre-prepared aggregation axes such as "Projects with a lot of man-hours."
- Ready to use whenever you want.
- Custom Reports
- You can set your own aggregated labor hours and aggregate the labor hours you want to analyze.
- For example, labor hours with specific characteristics such as "interrupt work".
- You can create multiple reports and use them according to your purpose.
- You can set your own aggregated labor hours and aggregate the labor hours you want to analyze.
Here, we will introduce the following contents about how to use the built-in reports.
For custom reports, please refer to the following link. : Analyze from your own perspective
How to read quick reports
The quick report displays the following.
- The aggregated labor hours for each group, which is the aggregated item of labor hours
- The ratio of the labor hours (displayed in a pie chart)
This allows you to achieve the following.
- Check the specific labor hours for each group and their percentage in the whole.
- Switch to various types of reports to analyze labor hours.
- Arbitrarily specify the period for which labor hours are aggregated.
When you display a quick report, the color of the actual results on the timesheet will change to match the quick report.
By linking the colors of the actual results and the quick report, it becomes easier to visually grasp daily activities.
What you can do with the quick report
The following can be done on the quick report screen.
| No. | Function | Description |
|---|---|---|
| 1 | Switch the report to display | Select the report to display on the screen from the list of available reports. |
| 2 | Specify the period for which labor hours are to be calculated | Switch the period (※) for which labor hours are to be calculated in the quick report. ※ Period displayed in the timesheet/1 month/any period |
| 3 | Display labor hours calculation results by group | Displays the following. ・Items (groups) for which labor hours are to be calculated ・Calculated labor hours ・Conditions set for the group. You can also switch the toolbar on the screen between visible and invisible. |
| 4 | Display a graph | Displays the labor-hours total results in a pie chart. |
| 5 | Add a custom report | Add a new custom report. You can change the order and configuration of the added custom report. |
| 6 | Output a report | Output the quick report total results in the following ways. ・PDF file (You can also leave comments on the total results) ・Clipboard output (You can paste it into other apps) |
Display a quick report
To display the timesheet quick report, click "Quick report" ① in the upper right corner of the screen.
The actual times entered will be reflected immediately in the quick report.
You can also hide the quick report by clicking it again.
In the figure below, the type of quick report is set to "Projects with a lot of labor."
- When you enter actual times, the labor hours are re-aggregated, and the labor hours aggregation results and graph display are updated.
- You can immediately analyze what work was done in the target week with the quick report.
Items that do not fit into any of the quick report categories are classified as "Other".
You can switch the display of "Other" with a single check, so you can analyze efficiently by narrowing down the analysis to the subject you want to analyze.
Switching the report type
In the quick report, you can switch the report displayed.
By switching to a report that suits your purpose, you can immediately perform appropriate labor hour analysis.
- How to switch the display of the quick report
- Select the type of report to display from the "Type" list.
- The display of the quick report will change each time you select a report type.
By displaying "Projects with the most effort" or "Work items with the most effort" as the report type, you can see at a glance where effort is being spent, and can use it in the following ways:
- Check whether effort is being allocated at the expected ratio.
- Use as reference material for weekly and monthly reports.
The types of reports are as follows.
Report types
The types of built-in reports that are pre-prepared are as follows.
Each report displays effort in the top 5 items with the most effort, and in the "Other" category which summarizes the rest of the effort.
| No. | Type | Unit of calculation of actual times | Use occasion |
|---|---|---|---|
| 1 | Projects with a lot of labor hours | Project | Get a rough understanding of your work content |
| 2 | Work items with a lot of labor hours | Work items | Look back on your work content at the task level |
| 3 | Process category | CProcess category | -Calculate your labor hours by process that is finer than tasks -Visualize the ratio of time invested in each process |
| 4 | Time entry category | -Calculate work hours by task unit that is finer than tasks -Easily look back on the specific work you performed | |
| 5 | Work items in the event area | Work items | Look back on whether you were able to use the time for the work you planned this week |
In addition to the reports introduced in the table, you can also display your own defined reports and perform analysis according to your purpose.
If you want to define your own reports, please refer to the following link. : Analyze from your own perspective
- Specify the period for tallying man-hours
- Output a report
Change the tallying period
You can specify any period, not just the period displayed, for the tallying period of the quick report.
This allows you to use it as follows:
- Tally up man-hours for one month based on the closing date to refer to attendance information.
- Review monthly activities by changing the unit of tallying from weeks to months.
To change the tallying period, select the following period from the "Tallying period" drop-down list.
| No. | Item | Description |
|---|---|---|
| 1 | Displayed period | Actual results for the displayed period are tallied. Tally is calculated based on the latest display in conjunction with the change in the displayed period. |
| 2 | Month | Actual results for the calendar month including the displayed period will be aggregated. If a period spanning multiple months is displayed, the previous month will be used for aggregation. |
| 3 | Specify period | You can aggregate for any period. The period you set will be displayed in "Aggregation period." |